CMS Enrollments Simplified

We Submit flawless Medicare DME application—first time, every time.

Decades of Experience

Over 30 years supporting providers in Medicare, Medicaid, and DME compliance.

Technology-Driven Oversight

Lavear platform centralizes licensing, credentialing, and compliance tracking.

Accreditation & Enrollment Support

Guidance through accreditation, revalidation, and regulatory requirements.

What Is CMS-855?

At QPI Healthcare Services, we specialize in provider enrollments for Medicare, Medicaid, and commercial insurance networks, helping healthcare organizations navigate the complex and ever-changing landscape of payer credentialing and compliance. Our team ensures that applications are completed accurately, submitted timely, and monitored closely to prevent delays, denials, or costly lapses in participation. From initial enrollment to revalidation and maintenance, we handle every step of the process—reducing administrative burden and protecting your revenue stream. Powered by our Lavear HARP Light Technology, we provide real-time tracking, automated alerts, and comprehensive document management to keep your enrollments active, compliant, and disruption-free.

Let us help you file it right—the first time.

PTAN (Provider Transaction Access Number)

A PTAN is the Medicare-issued number that allows DMEPOS suppliers to bill for services.

CMS Identity & Access (I&A) Management System

The CMS Identity & Access (I&A) Management System is the gateway for providers to manage their Medicare enrollments, maintain PECOS records, and access vital CMS systems. However, navigating I&A can be complex and time-consuming.

The Importance of Provider Enrollment

Protect your revenue, compliance, and practice success with accurate, timely CMS provider enrollment—the foundation of your ability to bill, operate, and stay in network.

Why CMS-855 Errors Are So Costly—And How We Help You Avoid Them

Filing the CMS-855 may seem straightforward, but even experienced DMEPOS suppliers often run into avoidable mistakes that lead to application rejections, billing delays, or compliance flags. Here are the most common issues we see—and the tools we use to fix them before they become problems.

Common Filing Mistakes

Missed Sections
Omitting required fields—especially those related to surety bonds or practice location—can trigger immediate rejections.
Inconsistent Ownership Disclosures
Discrepancies in EINs, business structures, or managing control statements may raise fraud red flags with CMS reviewers.
Expired Supporting Docs
Including outdated state licenses, insurance coverage, or bond certificates can delay approvals by weeks.
Incorrect Product Codes
Selecting the wrong HCPCS product categories may result in limited billing access—or denial of certain DME claims altogether.

How We Prevent These Errors

Real-Time Status Tracker

Track the exact stage of your CMS-855 application inside the Lavear dashboard—no guesswork or manual chasing.

Auto-Renewal Reminders

Get notified of expiring licenses, bonds, or revalidation due dates well before they become issues.

Document Vault Integration

Securely store and retrieve all required supporting documents—leases, bonds, licenses—with one click.

Audit-Ready Log

We generate a time-stamped digital trail of every filing step, so you’re prepared for Medicare audits or accreditation surveys at any time.

Our Error-Check & Filing Workflow

01. Intake & Document Scrub

Clients upload draft CMS-855 and all required attachments into Lavear. Our compliance specialists cross-check EIN, NPI, surety bond, and licensure dates.

Line-by-Line Validation

Automated rules + human review verify every checkbox, signature block, and supplier standard.

02.

03. CMS Upload & Confirmation

We file through PECOS or mail, track FedEx receipts, and log CMS acknowledgement letters.

Post-Submission Monitoring

Lavear dashboards flag missing additional documentation requests (ADRs) and countdown revalidation due dates.

04.

CMS-855 Filing Benefits

Accurate CMS-855 filing is critical for DMEPOS suppliers to receive and retain their Medicare billing privileges. Errors in your application can delay PTAN approval, disrupt PECOS alignment, and put your revenue at risk. Our compliance team ensures every form is complete, correct, and audit-ready—so you can focus on growing your business, not fixing paperwork.

Faster PTAN Approvals

Submitting an error-free CMS-855 helps speed up Medicare enrollment and claim eligibility.

Ongoing PECOS Compliance

We ensure your supplier data stays accurate and updated in PECOS to avoid billing disruptions.

Reduced Risk of Revocation

Timely revalidations and complete documentation help protect your PTAN from CMS suspension.

Ready for zero-error Medicare enrollment?

Let's Talk Compliance

Frequently Asked Questions About CMS-855

What is the processing time for a CMS‑855(S) application?

Online CMS‑855(S) submissions through PECOS are processed in approximately 60 calendar days based on official Novitas guidance., while paper applications can take up to 60 days, depending on MAC backlog and completeness.

Who must file CMS‑855 and when is it required?

Any DMEPOS supplier must submit CMS‑855 when enrolling initially, adding or changing locations, undergoing ownership or Tax ID changes, revalidating every 3–5 years, or reactivating a deactivated billing number and when reporting any changes to the supplier file.

What are the most common reasons CMS rejects a CMS‑855?

CMS rejects applications due to missing sections (like surety bond or accreditation), mismatched NPI/TIN/NPPES data, expired licenses or bonds, and incomplete ownership disclosures.

Is a surety bond or liability insurance required for CMS‑855?

Yes, DMEPOS suppliers must include a $50,000 surety bond and at least $300,000 liability insurance per incident as specified in 42 C.F.R. § 424.57(c)(10–d).

When did CMS revise the CMS‑855 form, and why does it matter?

A revised CMS‑855 took effect after April 7, 2023, adding fields like Medical Record Correspondence Address and updated product accreditation data—using the current version is mandatory.