Real-Time Enrollment Monitoring

Track your Medicare supplier status 24/7—before small problems become big ones.

volume & activity

3,000+ supplier records monitored across PECOS, NSC, and CMS portals

response time

98% of revalidation and ADR alerts flagged within 48 hours

credibility

Trusted by DMEPOS suppliers in 40+ states

What Is Real-Time Enrollment Monitoring?

Helping DME suppliers protect their Medicare billing privileges with Lavear HARP Light Technology and its powerful CAT—Credentialing Application Tracker. This real-time enrollment monitoring tool provides live visibility into CMS application status, PTAN standing, and upcoming compliance deadlines. By syncing with PECOS, NSC bulletins, and revalidation timelines, Lavear flags potential risks before they lead to denials or PTAN revocations.

Whether applying for enrollment or managing ongoing compliance, real-time oversight helps prevent costly disruptions, missed deadlines, and deactivations—so your business stays active and revenue stays on track.

PTAN Status Tracking

Continuously monitors your Medicare billing number for changes, flags, or deactivation notices—so you can respond proactively.

PECOS Linkage Alerts

Identifies mismatches between your CMS-855S data and PECOS records that could cause billing suspensions.

Revocation Risk Warnings

Flags non-compliance, upcoming deadlines, or missing credentials that may trigger a CMS PTAN revocation.

Why Enrollment Status Monitoring Matters More Than You Think

Many suppliers assume that once a PTAN is approved, they’re in the clear—but CMS requires constant updates, revalidations, and compliance maintenance. Here’s what can go wrong without real-time monitoring:

Common Oversight Failures

Missed Revalidation Deadlines
Failure to respond to a revalidation notice within 30 days can result in automatic PTAN deactivation.
Outdated PECOS Information
Unreported business changes, expired licenses, or inactive NPI records can cause CMS to revoke billing privileges.
Delayed Response to ADRs
Missing an Additional Documentation Request (ADR) or site-visit notice can result in enrollment cancellation or claim denials.
CMS Portal Changes
Policy updates or system changes may silently affect your supplier standing if not actively monitored.

How We Keep You Compliant

Live Dashboard Access

Your Lavear portal displays real-time updates from CMS, PECOS, NSC, and MACs—no more waiting on mailed letters or faxes.

Compliance Countdown Alerts

Track days remaining to revalidate, renew licenses, and respond to CMS correspondence.

Secure Document Uploads

Submit updated licenses, insurance docs, or ownership updates directly through Lavear to prepare for revalidation.

Auto-Sync with CMS & PECOS

All enrollment data is synced daily to detect discrepancies before they cause downtime.

How Real-Time Enrollment Monitoring Works

01. Enrollment Sync

We connect your supplier profile to our Lavear platform and pull in your CMS-855S, PECOS, and NSC data.

Credential Validation

Our team verifies the expiration dates of your licenses, bonds, and other required documents and flags any that are missing.

02.

03. Status Surveillance

Lavear continuously monitors your PTAN status, revalidation windows, and any policy changes affecting your supplier type.

Actionable Alerts

You receive real-time notifications via dashboard, email, or text when something needs attention—so you can act fast and stay active.

04.

Enrollment Monitoring Benefits

Don’t let avoidable admin errors interrupt your Medicare billing stream.

Prevent Billing Interruptions

Spot issues before they escalate—no more surprise suspensions or denial letters from CMS.

Avoid Revocation Triggers

Stay in control of all the moving parts CMS monitors—documents, timelines, and PECOS alignment.

Stay Audit-Ready

Maintain a digital compliance log and document history that’s available for site visits, revalidation, or MAC requests.

Want to protect your PTAN 365 days a year?

Let's Talk Compliance

Frequently Asked Questions About Enrollment Monitoring

How does real-time monitoring work with PECOS?

We sync directly with PECOS and CMS systems daily to track enrollment status, detect mismatches, and monitor PTAN activity.

What happens if my PTAN is flagged or deactivated?

We’ll notify you immediately and guide you through corrective steps or a reactivation plan to restore billing access.

Is this service only for revalidations?

No—it covers all aspects of enrollment: new applications, CHOWs, site visit prep, revalidations, and revocation prevention.

Do I need to log in every day?

No—Lavear alerts are sent automatically when action is required, so you’ll only log in when something needs attention.

Is it compatible with CMS-855S updates or changes?

Yes—we support tracking and resubmission alerts for all CMS-855S events that affect PTAN or PECOS status.