Human Resources
Digitize files, licenses, training, and screenings in one system.
Decades of Experience
Over 30 years supporting providers in Medicare, Medicaid, and DME compliance.
Technology-Driven Oversight
Lavear platform centralizes licensing, credentialing, and compliance tracking.
Accreditation & Enrollment Support
Guidance through accreditation, revalidation, and regulatory requirements.
What Is HR Documentation for DME Compliance?
Every employee file must meet federal, state, and accreditation requirements. Incomplete or outdated records can lead to survey failures, payer delays, or licensing risk.
We help you maintain complete, organized records that include:
Job descriptions with signed acknowledgments
Orientation checklists and training logs
Licenses, certifications, and screenings
Performance evaluations and corrective actions
Whether you’re a new or established provider, your files stay ready for any audit or site visit.
Common Pitfalls & Risks
Errors or missing documentation can cause:
Failed accreditation surveys
Delayed payer credentialing
Loss of DME licensing
Increased audit oversight
Common HR File Issues
-
Missing Job or Role Documentation
Without clear job descriptions and signed acknowledgments, compliance can be questioned. -
Outdated Licenses or Certifications
Expired credentials block staff from performing duties. -
No Proof of Required Training
Missing logs for HIPAA, OSHA, or safety training can trigger deficiencies. -
Incomplete Background Checks
Annual-only checks leave gaps that quarterly monitoring would prevent.
How We Help Avoid These Issues
Our HR Compliance Workflow
01.
File Review & Setup
We review existing employee files, flag missing documents, and upload them into the dashboard.
Credential & Training Tracking
All licenses, certifications, and training logs are monitored with alerts for upcoming expirations.
02.
Continuous Compliance
No gaps in employee files before, during, or after surveys.
Need to bring-error your HR files up to compliance standards?
Let's Talk Compliance
Frequently Asked Questions About HR Compliance
What needs to be in each employee file for DME compliance?
Files must include job descriptions, training logs, policy acknowledgments, license copies, background checks, and evaluations.
How often should background checks be performed?
Quarterly, not annually. We screen staff and vendors every 3 months to meet modern DME standards.
Are digital HR files acceptable during surveys?
Yes—so long as they’re accessible, time-stamped, and meet CMS, state, and accreditor standards. Lavear files meet all criteria.
What happens if something expires or is missing?
Lavear notifies your team before any expiration. Our team helps resolve gaps before they cause survey issues.