DME Start-Up Guidance
Launch a Medicare compliant DME business with structured guidance from initial enrollment through accreditation. We support new suppliers with CMS paperwork, policy development, and readiness required to begin billing.
Experience & volume
500+ new DMEPOS suppliers launched with our guidance
Approval rate
92% of clients passed CMS site visits on the first attempt
Authority
30+ years helping suppliers meet CMS, state, and accreditation body standards
What Is DME Start-Up Guidance and Why It Matters
Starting a Durable Medical Equipment (DME) business isn’t just about registering an LLC and selling equipment—it involves a highly regulated onboarding process with Medicare, state agencies, accreditation bodies, and insurers. From business licensing to surety bonds, CMS-855S, and PTAN acquisition, every step must be timed and executed correctly to avoid delays or denials.
Our team walks you through each requirement, document, and milestone, ensuring that your launch is structured, compliant, and Medicare-ready.
Business Formation Strategy
We help you structure your entity (LLC, Inc., etc.) and NPI registration to align with CMS supplier standards.
License & Surety Bond Support
Guidance on obtaining state DME licenses, liability insurance, and the required $50,000 Medicare surety bond.
Accreditation Prep
We assist in selecting an accrediting body (e.g., ACHC, BOC, or TJC), preparing required documentation, and scheduling inspections.
Why So Many DME Startups Fail—and How You Can Avoid It
Common Start-Up Mistakes
-
Incorrect Business Setup
Wrong entity type, NPI conflicts, or missing tax details can stall CMS approvals. -
Licensing Delays
Failing to research and obtain state licenses upfront leads to long delays or denials later. -
Missing Accreditation Standards
Lack of compliant policies, inventory management, or training documentation often leads to failed surveys. -
Incomplete CMS-855S Filing
New suppliers often submit applications with missing or outdated attachments, triggering rejections or ADRs.
How We Guide the Process
Step-by-Step Timeline
We map out each milestone: entity creation → licenses → accreditation → CMS-855S → PTAN → PECOS.
Lavear Start-Up Dashboard
Access a custom checklist, document vault, and submission tracker to monitor every part of your launch.
Document Templates & SOPs
We provide editable templates for policies, training logs, facility checklists, and CMS-accepted evidence files.
Accreditation & Site Visit Prep
We perform a mock audit and walk you through the final checklist before NSC inspection or accreditor visit.
Our Structured Approach to DME Start-Up
Planning & Business Setup
We help you register your business, obtain an EIN and NPI, and align your operations to Medicare DMEPOS expectations.
Licensing, Bond, & Insurance Coordination
We provide detailed guidance on securing the necessary state licenses, $50,000 surety bond, and $300,000 liability coverage.
Accreditation & Policy Development
You receive a full documentation package, SOPs, and mock audit prep for accreditor compliance.
CMS Enrollment & PTAN Issuance
We handle CMS-855S completion, PECOS submission, and support until your PTAN is issued and active.
For Less Than The Cost of One Employee
The Silver Plan
$850.00
Per Month
- Human Resources
- Accreditation
- Credentialing Medicare
- Credentialing – Home State HME License
- Credentialing – Home State Medicaid
- Risk Management Assessments and Reporting Forms are provided to you for implement.
- Patient Experience Survey, Complaint and Grievance Forms are provided to you for implementation
Home State Only
Full H.A.R.P. Services Through Web Portal Only
The Platinum Plan
1,550.00
Per Month
- Human Resources
- Accreditation
- Credentialing Medicare
- Credentialing – Home State HME License
- Credentialing – Home State Medicaid
- Credentialing – Out-of-State HME Licenses
- Credentialing – Out-of-State Medicaid Applications
- Credentialing – Commercial Insurance for In Network Benefits
- Risk Management Assessments and Reporting Forms are provided to you for implement.
- Patient Experience Survey, Complaint and Grievance Forms are conducted by QPI Healthcare Services
All States
Full H.A.R.P. Services Dedicated Program Manager
The Gold Plan
$1,250.00
Per Month
- Human Resources
- Accreditation
- Credentialing Medicare
- Credentialing – Home State HME License
- Credentialing – Home State Medicaid
- Credentialing – Commercial Insurance for In Network Benefits
- Risk Management Assessments and Reporting Forms are provided to you for implement.
- Patient Experience Survey, Complaint and Grievance Forms are conducted by QPI Healthcare Services
Home State Only
Full H.A.R.P. Services Dedicated Program Manager
Start-Up Guidance Benefits
Avoid costly delays, failed inspections, and rejected enrollments with expert launch support.
Accelerate Medicare Readiness
We reduce the start-up timeline by helping you complete enrollment and accreditation efficiently.
Minimize Regulatory Risks
Get every detail—licenses, policies, forms—done right the first time to pass CMS review.
Build on a Solid Compliance Foundation
From day one, we help you align with the standards required for long-term DME success.