PTAN Acquisition & Reactivation

Submit your Medicare billing number application—accurately, completely, and without delays.

Decades of Experience

Over 30 years supporting providers in Medicare, Medicaid, and DME compliance.

Technology-Driven Oversight

Lavear platform centralizes licensing, credentialing, and compliance tracking.

Accreditation & Enrollment Support

Guidance through accreditation, revalidation, and regulatory requirements.

What Is a PTAN and Why It Matters for DMEPOS Providers

A Provider Transaction Access Number (PTAN) is a Medicare-specific identifier assigned by Medicare Administrative Contractors (MACs) when a provider enrolls in the Medicare program. It works alongside the National Provider Identifier (NPI) to verify billing privileges and link providers to their Medicare enrollment records. Unlike the public, nationwide NPI, the PTAN is internal and unique to Medicare. Providers may hold multiple PTANs based on locations or specialties, but issues with compliance, credentialing, or enrollment can lead to PTAN revocation—immediately disrupting reimbursement. Keeping a PTAN active and compliant is vital for continued Medicare billing.

A PTAN is required to bill Medicare, but compliance issues can lead to revocation and lost reimbursements—book a consultation to stay active.

PTAN (Provider Transaction Access Number)

A PTAN is the Medicare-issued number that allows DMEPOS suppliers to bill for services.

PECOS Linkage

To activate and manage your PTAN, your enrollment information must be correctly listed and maintained in the PECOS system.

Why PTAN Filing Matters

The PTAN application process is how new and existing suppliers gain access to Medicare billing—and how reactivating providers restore their ability to get paid.

Why PTAN Filing Errors Are So Costly—And How We Help You Avoid Them

Completing a PTAN acquisition or reactivation request may appear straightforward, but even experienced suppliers often face preventable issues that cause denials, application returns, or compliance flags. Below are the most common filing problems we see—and how our team helps resolve them before they escalate.

Common Filing Mistakes

Missed Sections
Omitting required information—such as surety bonds, practice locations, or signatures—can result in immediate rejections.
Inconsistent Ownership Disclosures
Discrepancies in EINs, business structure, or listed control parties may lead to fraud flags or site visit failures.
Expired Supporting Documents
Including outdated licenses, insurance coverage, or bond certificates can delay PTAN approval for weeks or even months.
Incorrect Product Codes
Selecting the wrong categories may limit your billing scope or result in complete claim denials.

How We Prevent These Errors

Real-Time Status Tracker

Monitor the progress of your PTAN application directly through the Lavear dashboard—track submissions, uploads, and approvals in one place.

Auto-Renewal Reminders

Receive alerts before licenses, bonds, or compliance credentials expire—preventing issues with revalidation or active status.

Document Vault Integration

All documents—including surety bonds, leases, and state licenses—are stored securely and are accessible with one click for audits or revalidation.

Audit-Ready Log

Our system builds a full time-stamped history of every submission and interaction—so you’re ready for CMS, MAC, or NSC reviews at any time.

Our PTAN Acquisition & Reactivation Workflow

01. Intake & Document Scrub

Clients upload all required documents into Lavear—including accreditation, surety bond, leases, and licenses. Our compliance team verifies EIN, NPI, and business entity details for consistency.

Line-by-Line Validation

Each section of the application is reviewed both by our automated tools and human specialists to ensure accuracy, completeness, and alignment with PECOS records.

02.

03. CMS Upload & Confirmation

We file through PECOS or mail, track FedEx receipts, and log CMS acknowledgement letters.

Post-Submission Monitoring

Our dashboards alert you to additional documentation requests (ADRs), pending site visits, and upcoming revalidation deadlines to maintain continuous PTAN access.

04.

PTAN Application Benefits

Accurate PTAN filing is essential for suppliers who want to avoid revenue disruption and billing issues. From initial enrollment to reactivation and revalidation, our team supports every phase of your Medicare billing eligibility.

Faster PTAN Approvals

Submitting complete and accurate PTAN applications eliminates back-and-forth with CMS and shortens your path to Medicare billing.

Ongoing PECOS Compliance

We ensure your PTAN remains active and correctly linked to your PECOS profile to prevent deactivation or enrollment gaps.

Reduced Risk of Revocation

Timely updates, documentation accuracy, and compliance tracking help safeguard your PTAN from suspension or termination.

Ready to secure your PTAN—without errors or delays?

Let's Talk Compliance

Frequently Asked Questions About PTAN Acquisition

What is the processing time for PTAN acquisition or reactivation?

Processing times vary by region and application type, but new PTANs typically take 45–60 days through PECOS. Reactivation timelines depend on the status and condition of your previous enrollment.

Who needs to apply for a PTAN?

Any DMEPOS supplier who wants to bill Medicare—either as a first-time applicant or a previously enrolled provider with a lapsed or revoked number—must obtain or reactivate a PTAN.

What causes PTAN applications to be denied?

Common reasons include missing surety bonds, expired documentation, mismatched EIN/NPI data, or unreported changes in ownership or business structure.

Can you help with revoked or deactivated PTANs?

Yes, we support corrective action plans, documentation clean-up, and reactivation submissions for suppliers whose PTANs were revoked due to compliance issues.

Is this a one-time service or ongoing support?

We offer both. You can engage us for a one-time PTAN acquisition/reactivation or enroll in ongoing compliance monitoring to stay fully audit-ready.