State & Federal License Renewals
Renewals Managed
1,200+ DME supplier licenses renewed across all 50 states
Compliance Accuracy
100% audit readiness with real-time license expiration alerts
Multi-Jurisdictional Support
State board, DEA, and CMS-recognized licenses covered
Why Staying Licensed Is About More Than Compliance
DMEPOS suppliers must maintain active, current state and federal licenses to retain billing privileges with Medicare, Medicaid, and commercial payers. From oxygen supplier permits to durable equipment registrations, each jurisdiction has its own timelines, requirements, and forms. If a single license expires, your reimbursement claims can be held, surveys may be failed, and PTANs can be revoked.
We help you track every renewal deadline, submit required documents on time, and stay fully licensed—so your operation never hits pause due to paperwork lapses.
State Licensing Support
Oxygen permits, durable medical equipment permits, pharmacy licenses, and any jurisdictional requirement for your facility or products.
Federal Licensure Monitoring
DEA registrations, FDA requirements, and CMS-recognized credentials—all tracked with our expiration engine and notification system.
Auto-Renewal Reminders
We keep a complete schedule of every upcoming renewal—monthly, quarterly, and annual—and notify you well before deadlines approach.
Licensing Gaps Can Shut Down Operations—Here’s How We Prevent Them
Licensing gaps put DME businesses at risk of fines, payment holds, or even shutdowns. We track renewals, manage expirations, and ensure your operations stay active without disruption.
Frequent Renewal Mistakes
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Missed Renewal Windows
Each state and agency has its own schedule—missing just one form or fee can stall billing or void your practice registration. -
Mismatched Practice Info
If your NPI, business name, or location doesn’t match across applications, delays or denials can occur. -
Outdated Supporting Documents
Using expired insurance certificates, outdated surety bonds, or legacy accreditations causes processing delays. -
No Audit Trail
Licensure activity without documented proof can fail a survey—even if you thought you were in good standing.
How We Handle License Renewals End-to-End
Centralized Renewal Calendar
We maintain a live calendar of all license deadlines—auto-updated as requirements change.
Filing & Document Submission
Our team completes state and federal renewal applications, uploads documents, and processes payments with tracking.
Consistency Across Agencies
We ensure consistency between your license data, NPI registry, PECOS, and payer profiles.
Digital License Vault
Every renewal document, license certificate, and supporting item is stored in your dashboard—ready for surveys or audits anytime.
State & Federal License Renewal Support
License Inventory & Verification
We catalog every license tied to your business—state DME permits, DEA registration, board-issued credentials—and check expiration status.
Submission & Filing
Renewal forms are completed by our team, supporting documentation is gathered, and fees are paid or tracked with confirmations.
Post-Renewal Logging
We update your Lavear dashboard with fresh certificates, timestamps, and confirmation receipts for audit readiness.
Post-Submission Monitoring
Renewal reminders are sent automatically so you never miss another deadline.
Benefits of Active License Management
No downtime. No disruptions. Just active billing privileges, always.
Avoid CMS Revocations
State-level license expirations can impact your Medicare billing status—our support helps you prevent costly suspensions.
Stay Audit-Ready
Having current, accessible licenses is essential for accreditation surveys and payer revalidations.
Free Up Internal Resources
Instead of chasing deadlines, your team can focus on operations while we manage renewals for you.
One missing form shouldn’t cost you your PTAN. Let’s keep your licenses current.
Let's Talk Compliance
Frequently Asked Questions About License Renewals
What licenses do I need to bill Medicare as a DME supplier?
How do I know if my license expiration will impact billing?
If your license is required by your state or tied to your CMS enrollment, any lapse can block claims. We help identify which licenses are mandatory for your services.
Do I need a DEA license if I don’t dispense drugs?
Can one expired license affect my entire business?
How far in advance will I be notified of license expirations?
We typically send alerts 90, 60, and 30 days before deadlines to give you time to gather and renew everything accurately.