Administrative Assistant

ADMINISTRATIVE ASSISTANT

Job Title: Administrative Assistant  Supervised by: CEO/COO/Administrator

Job Summary: Performs administrative and budget related duties. Assists the Administrator with
department responsibilities. Participates in performance improvement and continuous quality
improvement (CQI) activities.

DUTIES AND RESPONSIBILITIES:

Demonstrates Competency in the Following Areas:

Ability to oversee general management of the Administrator with day to day operational support.
Demonstrates
the ability to order supplies; completes and authorizes requisitions. Demonstrates the ability to
compile and organize data.
Able to put together data from different sources for special projects; prepares reports. Maintains
procedures and controls to promote communication and adequate information flow.
Demonstrates the ability to perform secretarial duties, i.e., typing, dictation, correspondence,
preparing reports, memos.

Assigns and supervises clerks and entry level secretaries in the department. Maintains department
personnel records; records are kept confidential.
Reviews and evaluates work of the clerks and entry level secretaries. Answers the telephone in a
professional manner; directs calls appropriately. Maintains department records, files, policy and
procedure manual.
Communicates appropriately and clearly to the director/manager, coworkers.

Maintains a good working relationship both within the department and with other departments.

Is a resource person both within the department and to administrative staff of other departments.
Demonstrates the ability to schedule meetings between departments, directors/managers.
Demonstrates the ability to be flexible and organized. Manages and operates equipment safely and
correctly.
Performs other duties as assigned.

Professional Requirements:

Adheres to dress code; appearance is neat and professional.
Completes annual educational requirements.
Maintains regulatory requirements.
Attends annual review.

Professional Requirements:

Reports to work on time and as scheduled; completes work in designated time.

Attends committee, performance improvement and continuous quality improvement meetings as
appropriate.

Communicates the mission, ethics and goals of the Facility as well as the focus statement of the
department.

Regulatory Requirements:

• Three to five years experience in office management, bookkeeping.
• One to two years experience required by the specific department.

Language Skills:

• Ability to read, write and communicate effectively in English.
• Additional languages preferred.
• Strong presentation skills.

Skills:

• Basic computer knowledge.
• Ability to use all office equipment.
• Proficiency in Microsoft Office and Adobe Acrobat DC

Physical Demands:

• For physical demands of position, including vision, hearing, repetitive motion
and environment, see following description.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions of the position without compromising patient care.